IBM Notes and MS Outlook are both popular and widely used email applications for communicating from one place to another. All types of organizations, from small to large, use Lotus Notes and Outlook for emailing purposes. However, Outlook has proved to be an advanced, reliable, and feature-rich program than IBM Lotus Notes. Therefore, in the blog, we will explain how to convert an NSF file to Outlook. Let’s start with the reasons why people are converting from Lotus Notes to Outlook.
Introduction to HCL Lotus Notes NSF
Lotus Notes, now known as IBM Notes after IBM acquired Lotus Development Corporation in 1995, is a groupware software platform used for email, calendaring, collaboration, and task management. It integrates several tools and functions, allowing users to communicate and collaborate within organizations.
Lotus Notes provides robust email functionality, supporting rich text, attachments, and organizational features like mail routing and filtering.
It offers features for scheduling meetings, setting reminders, and managing appointments with other users within the system.
Notes has strong security features, including encryption, authentication, and access control.
Organizations can build custom applications within Lotus Notes to handle business processes and integrate with other systems.
Though IBM Notes is still in use in some enterprises, its popularity has waned with the rise of cloud-based collaboration tools like Microsoft Outlook and Google Workspace.
Reasons to Migrate IBM Notes Files to Outlook
There are various reasons due to which users are exporting to Lotus Notes NSF to PST email program. Some of them are mentioned blow:
Microsoft Outlook easily access of mailboxes items when not connected with Exchange Server.
IBM Nots is not reliable and secure whereas Microsoft Outlook is.
MS Outlook is not so costly and offers easy and simple interface as compared to Lotus Notes.
MS Outlook includes option to configure multiple account at the same time.
Manual Ways to Export Lotus Notes Email to Outlook
It can be done on two parts:
Export Lotus Notes NSF File to CSV Format
Import CSV Files into Outlook
Step 1. Convert NSF File to CSV Format
Run Lotus Notes application and go to File tab and click on Open and navigate to Lotus Notes App.
Tap the Browse button to select .nsf file and click Open.
Go to the File tab and choose the option of Export.
After Export Wizard opens, rename file and the select the destination as well as the file type.
Use comma-separated value (CSV) format.
Now, apply other options as per need in CSV Export Window.
Step 2. Import CSV File Format into Outlook
Open Outlook email application and go to File menu, and tap Open and Export and select Import/Export.
Choose Import from another program or file and tap the Next button.
Select Common Separated value option and press the Next button.
Hit on Browse option and locate to CSV file that is created earlier with Export command and hit on Next option.
Choose Import a file checkbox and press Finish button.
Limitations of Manual Methods
I will not reference you this manual method for the migration because it has lots of drawbacks and limitations which are explained below:
Required deep technical knowledge of computer as well as software
Installation of MS Outlook and IBM Lotus Notes is required
A lengthy process that consumes a lot of time and efforts of the user.
Not workable for exporting a large amount of NSF database.
Chances of data loss during the process.
Selective data file conversion is not possible.
Direct Method – CubexSoft NSF to PST Converter
The professional solution is a secure way to migrate single and large mailbox items from Lotus Notes to Outlook PST file format. It is quite difficult to find a particular one among many useful tools. To mitigate this problem, we tested some tools and found that CubexSoft NSF to PST Converter is a well-designed program that converts Lotus Notes NSF files to Outlook PST file extension including all email messages, contacts, calendars, tasks, notes, etc. items along with attachments without any problem. With this software, users can export Lotus Notes data to PDF, PST, MBOX, EML, CSV, HTML, MSG, Office 365, Exchange Server, Hosted Exchange Server, Gmail, G Suite, Hotmail, Yahoo Mail, IMAP, and many other popular formats.
Watch Software's Complete Online Guide - CubexSoft Lotus Notes to Outlook
Download and install the CubexSoft NSF Converter Tool on your Windows PC.
After installing the tool, open the software and go to Add Files button to load Lotus Notes NSF files for conversion.
Get a preview of all loaded NSF files in software pane. Select the desired files and click on Export button to continue the further process.
Now, choose the PST saving output format as saving options from the drop-down list.
After that, choose the desire sub-options and click on Browse button to save converted files.
Finally, click on Convert button to start the conversion process.
Important Note - You can also try the free demo version of CubexSoft NSF Export tool that allows you to convert the first 20 items from NSF to selected file format without any cost.
At the End:
I hope your query of how to convert NSF file to Outlook is to be solved with the help of the CubexSoft NSF Converter solution. Users can opt for any of the solutions between manual and automated professional solutions. But If you go with professional software it will provide more helpful beneficial features to you like – bulk conversion facility, batch conversion process, convert with attachments, preview option, easy to operate, and many more features. For a demo version of NSF Converter software, you can visit the official website and download the latest version of NSF to PST Converter without any cost. It allows you to convert the first 20 items from NSF to PST format.
