If you are leaving your job, in addition to notifying your supervisor in person, you should also submit a formal letter of resignation. The letter will formally notify you that you are leaving your job, including on your last day of work.
It also serves as proof in your HR records that you have fulfilled the reporting duty to your employer (many companies require in their employment contracts that employees notify them of their intention to resign within at least two weeks. State it formally).
Key Tips for Writing a Simple and Effective Resignation Letter
You do not need to include the reason for your resignation. It's best to keep your letter simple and to the point. It would be helpful if you know the facts of your termination, your last day on the job, and your ideal desires for a smooth transition.
Ideally, you should highlight your great experiences and professional development support there and thank your employer for providing these opportunities.
Expressing gratitude can help ensure that your company will strive to serve as a competent reference when needed.
Review the following points to know what to include in your resignation letter and how to write it.
Resignation Letter Example
Here is an example of a formal resignation letter that you can use to outline your intention to leave your job.
Example 1.
[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Recipient's Name]
[Recipient's Job Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
Subject: Notification of Resignation
Dear Mr./Ms Surname,
I want to inform you that I am resigning from my position as Advertising and Marketing Manager at Smith, effective Aug 1, 2024.
Thank you for the support and opportunities you have given me over the past two years. Thank you for working at [insert company name]. I am very pleased with the support you have given me in achieving my professional and personal development goals.
Please let me know if I can assist you with this transition to ensure my responsibilities are transferred smoothly to my successor? I would like to help. However, I can do this.
Seriously
Your Signature
Your Name
Your Designation
Email ID
Contact No
Example 2.
[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Recipient's Name]
[Recipient's Job Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
Subject: Formal Notification of Resignation
Dear [Recipient's Name],
I am writing to submit my resignation from Capital Trading formally. My last day of work will be February 25, 2022. I am grateful for the valuable experience and growth opportunities I gained while working with you.
My successor will find the same value in being part of your dynamic and supportive team. If there is anything I can do to ease the transition, please do not hesitate to let me know. I wish you and [Insert Name of Business] continued success.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Designation]
[Email ID]
[Contact No]
Example 3.
[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Recipient's Name]
[Recipient's Job Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
Subject: My Resignation
Dear [Recipient's Name],
I am formally informing you that I am resigning from the position of Assistant Sales Manager of Lebronx Features Limited effective 24 August.
I appreciate the professional development opportunities you provided me during my tenure at LeBronx Facilities Ltd. Offered. Thank you for your support and encouragement.
Please let me know how I can assist during the transition period. I wish you and the company the best.
Sincerely
[Your Name]
[Your Designation]
[Email ID]
[Contact No]
Do’s and Don’ts While Writing A Resignation Letter
There are some vital do's and don'ts, so carefully analyse your actions before contacting your supervisor and submitting your resignation.
Do
- When resigning from a job, always leave on a positive note, making your superiors and peers regret seeing you go.
- Please make sure to offer an official letter. Whether sent via email or regular mail, a written note is essential as it closes your human resources file and ensures that all relevant supervisors and management have the necessary information.
- Remember to be polite and humble, regardless of the reasons for leaving the job.
- Offer to help with the transition. It’s good manners to offer your assistance during the team adjustment. This could involve helping to onboard and train your replacement or simply documenting your projects and the processes involved in completing them.
Don’ts
- Feel free to boast about your new job, but try not to rub it in for those you leave behind. It's always possible that your new job may not work out, and you might want to be on good terms with your old colleagues for a recommendation or in case you need to return to your old job.
- "Be honest about your reasons for leaving during your exit interview. There could be many reasons for wanting to change jobs. You might be leaving because you dislike your boss, don't feel like you fit into the company culture, or feel disconnected to the company's larger goals. Now is the time to be truthful about these reasons."
- Leave interviews might seem like the perfect opportunity to discuss any issues with the company, but they're not.
- Maintain a positive approach and consider the meeting as an opportunity to strengthen the networking relationship, not as a chance to vent frustrations.
- Quit without giving notice. Leaving abruptly can have negative consequences.
Conclusion
Writing the resignation letter correctly is very important when leaving a job. This helps you leave your job professionally and maintain a good relationship with your employer. The resignation letter should express the intention to retire, the last day of work, and gratitude for the support provided. Support during relocation also demonstrates professionalism.
Proper notice, typically two weeks, is essential to uphold your contractual obligations and maintain a good reputation. A respectful resignation can help pave the way for future career opportunities and ensure you leave your current role on the best possible terms.
